Expense reimbursement management
Submit employee expense claims and review reimbursements in MantraWorx. Keep supporting information and approval decisions with the claim.
A practical example for your team
An employee submits a work expense with supporting information. An authorized approver reviews it and the employee follows the claim's progress.
Illustrative workflow. Your setup, access and enabled features determine the available steps.
See how Payroll and costs fits togetherHow expense reimbursement management works
- 1
Submit a claim
Capture the expense details and relevant supporting records. A complete submission gives the reviewer the context needed to assess the claim.
- 2
Review the expense
Authorized approvers work through the organization queue and record their decision. Employee access remains focused on their own claims.
- 3
Follow the outcome
Track the reimbursement through its available states and payment records. Keep clarification with the claim so the reason for a decision remains accessible.
Related Payroll and costs features
Payroll processing and salary runs
Prepare, review and approve monthly payroll in MantraWorx. Check readiness, employee pay records and changes before disbursement and closure.
Explore payroll processing and salary runsIndian payroll statutory workflows
Review PF, ESI, PT and TDS registers, a filing calendar and Form 16 workflows. Keep statutory payroll preparation connected to employee tax profiles.
Explore indian payroll statutory workflowsEmployee payslips and pay records
Generate payslips for a payroll run and let employees view their own salary records. Keep access tied to payroll permissions.
Explore employee payslips and pay recordsEmployee tax, loans and salary changes
Manage tax declarations, loans, bank verification, salary revisions and final settlements through the People and Pay payroll workspace.
Explore employee tax, loans and salary changesPayroll spend and cost insights
Review payroll spend, anomalies and reports. Bring manual costs and department cost context into the finance team's operating review.
Explore payroll spend and cost insightsPayroll rules and configuration
Configure salary components, employee overrides, payslip templates and finance policies. Give payroll processing a reviewed set of inputs and rules.
Explore payroll rules and configurationWhat to prepare for a walkthrough
Bring your salary components, payroll cycle, approval responsibilities and statutory reporting needs. India-specific payroll workflows are available; requirements for other countries need a separate fit review.
Bring an example of this process and the people who need to participate. We can confirm the relevant plan, access and configuration.
Make expense reimbursement management work for your team.
Tell us what you need to achieve. Your enquiry will include this feature so the conversation starts with the right context.